Instructions
There are different categories of entries on www.oldlandcommon.org.uk and each will have slightly differing questions for you to fill in. Think carefully about the wording of your entry - the whole world can see it. Consider what you wish to be seen on the web eg do you wish to divulge your telephone number?
I will now lead you through the stages of making an entry.
If you have not yet registered with us, you will need to create a membership record, if you have already registered you should skip this section.
Registration
- Click on the "login" menu button.
- Click on "register" within "you may register here" wording
- Enter your details, all items are required so that we can contact you if there is a problem with your entry. If we cannot contact you, we will remove your entry without question or comeback. None of this will appear on the web except to our administration team and anyone who has your username and password - the security of which is down to you!
- Display Name - the name that will appear on the screen when you log in
- First Name - your first or Christian name, this will form part of your username.
- Surname - your surname , this will form part of your username.
- Address - your full postal address, we may need to get hold of you about your entry.
- Phone Number - the normal phone number where we can contact you.
- Email - enter your email address in full, this will not be passed out or sold.
- Password - enter something that you can remember, we will not even be able to read it!
- Repeat password - to ensure that you have not miss-typed the password, repeat it here.
- If you are happy with the details click the "Register Details" button.
- The screen will be refreshed with the details entered and your login name will be displayed. We will also send an email confirming your details including your chosen password, we will store your password in an encrypted form and will not be able to inform you of it at a later stage. You may return to this form and change some of the items at any time, however if you lose your password you will have to contact us so that we can issue you with a new one.
Your main entry.
If the entry concerns a physical place used as a meeting place, you may enter it as a venue as well as under your main category ( a pub is a very good example).
- From the menu chose the category that is relevant to your entry, the current categories are :-
- Accommodation - bed and breakfast, hotels, nursing homes, residential homes.
- Business - banking, entertainers, services, shops, tradesmen.
- Leisure - attractions, entertainment, food, outdoors, pubs, sports.
- Organisations - charities, churches, clubs, sport, youth.
- Public service - emergencies, health, library, local council, schools, utilities.
- Transport - airport, buses, coaches, cycling, taxis, trains.
- Venues
- Enter the name of the organisation or business
- Enter a description of what you do or offer, this area is quite large.
- You will now enter a meeting place or location.
- If you meet at a place already entered as a venue, please select it from the list displayed and DO NOT put anything in the next box.
- If you have responsibility for the meeting place and want to re-use the information, abandon this entry and set up the venue first.
- If a designated venue is not appropriate, leave the selection as "Not Listed" and put a description in the next box.
- The next box relates to "time", for a shop this will be the opening times, for an organisation it might be the regular meeting times (Note that these should also go in the events section of the site).
- The next sections allow you to give information about who to contact, all of this information will be visible on the web for all to see, unlike your registration details, so think carefully about what you want here.
- Contact Name
- Contact Address - for a shop, this could be the address of the shop.
- Contact Telephone - the main phone number to contact.
- Contact email - this might per a named email or a company standard such as "info@xxxxxxx".
- If you have your own web site, you can list it here eg www.bbc.co.uk.
- If you are happy with your entry click "Add"
Now that you have an entry, you may return to it at any time and modify it, no one else, except our administrators, will be able to change your entry.
Your extended area (optional )
If you wish to have extra pages linked to this entry, please contact us by email (info@oldlandcommon.org.uk) and we will set up the area for you, a new button "Upload Files" will appear on the entry screen. From this form you may upload a maximum of 10 files at any one time, there is no limit of how many times you return to the screen though! All of your pages and images will be stored in one sub-directory (we will give you this name when we set it up), you will not be allowed to create further sub-directories or run any programs. This facility is free for non-commercial organisations and just £20 per year for commercial businesses. If you wish to run programs etc then contact us for a commercial web section linked to your entry.
The "My Information" page.
When you log in or when you click on "My Information" you are shown the information that we currently hold about you. You may change any of the information and then click "Update", your details will be updated and redisplayed as a visual check.
On the right of the screen there are items relating to you.
- Log Off - apart from closing down your browser, this is the way to say that you are finished with site and will be required to login next time you wish to update information on the site. You may still read all the information open to the general public without being logged in.
- Your entries - click here to see a listing of all your entries, you can then click on any of them to display the update screen for that particular entry.
- Your Events - click here to see a listing of all your events, you can then click on any of them to display the update screen for that particular event.
Events
To enter an event you must already have created a main entry for the organisation or business that is holding the event.
If you have an event set up you may "clone" it instead of retyping all the information. In this case find the original event and click the "clone" button, then continue from step 4 below.
- Log in
- Click on "Whats on".
- At the top of the screen you have the option to click on "here" to go to the events entry screen
- Events Entry
- Event title - a short name for the event, this will be shown on the summary page.
- Organisation - select one of the organisations or businesses that you have already set up. You cannot set up an event for an organisation that you are not responsible for (Group ownership is on the "wish list"!)
- Select the day/month/year for the event (you can list these up to the end of 2010)
- Select the starting time - to the nearest 5 minutes.
- Description - this will be shown on the extended details for the event and can be quite a reasonable size.
- Venue - if it already exists, select it from the list, otherwise leave the entry as "Not Listed" and put a description in the next box.
- Who to contact - perhaps the person who is responsible for ticket sales.
- Address - not the address of the event but of the contact person (optional of course).
- Phone - the contact phone number.
- E-mail - the contact e-mail address.
- If there is a web site relating to this event (either as extended details on this site or externally) then enter the address here.
- Click on "Add"
- You may return to this event to modify it at any time.